To enable attendance tracking via Ezitracker, each employee profile must meet a few essential setup requirements. This guide outlines the key fields and settings needed for successful configuration.
Required Fields
To ensure an employee can record attendance, the following fields must be completed:
Is Active: This box must be ticked. It is enabled by default. To deactivate an employee while retaining their data, untick and click Save. Their records will remain accessible for 3 months.
Employee ID: Must be unique. Typically this is the payroll number, allowing timesheets to be exported as CSV files for payroll systems. Alphanumeric values are accepted.
First and Last Name: Required for identification.
PIN Number: Recommended to use the system-generated PIN for uniqueness. Alternatively, tick Customer-generated PIN to manually assign a 5-digit PIN.
AutoLogOut Time: Default is 14 hours. This ensures employees are logged out automatically if they forget to do so. You can customize this per employee.
AutoLogOut Time Explained
The default 14-hour AutoLogOut period covers most shift lengths. If an employee forgets to log out, Ezitracker will automatically log them out after this time. If they try to log in again before the period ends, they’ll be prompted to press 2 to log out.
Important Note:
If the AutoLogOut time is shorter than the actual shift (e.g., 4 hours for a 5-hour job), the employee may be logged out prematurely. In this case, Ezitracker will prompt them to press 1 to log in instead of logging out.
Need More Help?
If you're still having trouble, feel free to contact support with the details mentioned above. We're here to help!